Professional translation and a clear path for your documents
We prepare document translations, review legal terminology and arrange agreed translator statements and stamps for notarial, visa and overseas submissions. Personal and corporate briefs start with the intended use.
Which document service do you need?
Choose the closest use so a project manager can assess the documents and delivery scope.
Translate an existing notarial document
Provide the notarial text, certificate and annexes, plus the target language and recipient.
Discuss this use ↗Translate an overseas document into Chinese
Identify the procedure in China and provide the complete document and recipient instructions.
Discuss this use ↗Request a stamp or translator statement
Confirm the statement format, signatures or stamps and translator eligibility before agreeing supporting files.
Discuss this use ↗Check which formalities are needed
Share the document origin, destination and purpose to distinguish translation from further formalities.
Discuss this use ↗Documents we can help prepare
We support personal, academic, employment, business and cross-border legal documents. The complete source version and intended use determine the scope and supporting requirements.
| Document group | Examples | Review focus |
|---|---|---|
| Identity and civil records | Passports, household registers, birth and criminal-record documents | Names and former names, identifiers, place of birth, dates and issuer |
| Marriage and family | Marriage, divorce, family-relationship and adoption documents | Parties, relationships, registration entries and related attachments |
| Education and employment | Diplomas, degrees, transcripts and employment records | Institutions, subjects, degree levels, grades and employment periods |
| Business and corporate | Business licences, articles, board resolutions and corporate statements | Entities, registration data, representation, amounts and versions |
| Authorizations and legal documents | Powers of attorney, declarations, contracts and related records | Authority, rights, duties, limitations, signatures and signing dates |
| Notarial and foreign-issued documents | Notarial text, certificates, annexes and overseas records | Source alignment, numbering, seal descriptions and complete annexes |
Quality management and information security
Qingdao Senior Translation Consulting Co., Ltd. is a registered company with translation services within its business scope, institutional membership of the Translators Association of China, and ISO 9001 quality-management and ISO/IEC 27001 information-security management certifications. Linguists are assigned by language and use, with focused checks on identity details, figures, legal relationships and annexes.
ISO 9001:2015 quality management
Certified quality management for translation services, excluding branches, with attention to briefing, professional review and delivery quality.
ISO/IEC 27001:2022 information security
Certified information-security management associated with translation services, excluding branches, with attention to client confidentiality.
Translators Association of China member
An institutional member of the Translators Association of China, providing professional language services and agreed supporting statements for each brief.
Cooperation records
SENIOR TRANS has worked with the following notary offices on document translation. We review names, figures, legal relationships, notarial wording and annexes against the source.
- Chongqing · Cooperation recordYubei Notary Office
- Qingdao · Cooperation recordQingdao Shizhong Notary Office
- Shenzhen · Cooperation recordShenzhen Notary Office, Guangdong
- Hangzhou · Cooperation recordHangzhou Guoli Notary Office, Zhejiang
- Beijing · Cooperation recordBeijing Changan Notary Office
- Fuzhou · Cooperation recordFuzhou Notary Office
- Nanjing · Cooperation recordNanjing Notary Office, Jiangsu
- Guangzhou · Cooperation recordGuangzhou Panyu Notary Office, Guangdong
- Beijing · Cooperation recordBeijing Fangyuan Notary Office
- Tianjin · Cooperation recordTianjin Beifang Notary Office
- Shanghai · Cooperation recordShanghai Dongfang Notary Public Office
- Shanghai · Cooperation recordShanghai New Hongqiao Notary Public Office
- Wuhan · Cooperation recordWuhan Jiangtian Notary Office
- Guangzhou · Cooperation recordGuangzhou Nanfang Notary Office, Guangdong
Selected cooperation records, in no ranking order.
Relevant notarial project experience
Guangzhou Notary Office document translation
SENIOR TRANS participated in related language work, focusing on names, identification numbers, dates, legal relationships and annex alignment. The project page explains document-completeness checks, legal wording and source-to-target review.
Read the projectApply document-review practices to each brief
Names and identifiers
Record and resolve inconsistent names, identifiers or dates with the client. Do not change source facts or guess missing information.
Notarial wording and annexes
Distinguish main text, notarial wording, seal descriptions and annexes. Check numbering and references while preserving relationships, authority and limitations.
Consistency across documents
Use confirmed names, organization names and terminology throughout the set, then check recurring details before delivery.
Document translation for embassy and consular applications
We prepare translations to confirmed requirements for visas, study, work, family and corporate submissions. The six embassies and four consulates below illustrate document-use contexts. Submission may take place through an online system or visa centre.
- Beijing · Embassy
U.S. Embassy in China
- Beijing · Embassy
British Embassy Beijing
- Beijing · Embassy
German Embassy Beijing
- Beijing · Embassy
Embassy of Canada to China
- Beijing · Embassy
Australian Embassy in China
- Beijing · Embassy
New Zealand Embassy to China
- Shanghai · Consulate General
Consulate General of France in Shanghai
- Shanghai · Consulate General
Consulate General of Italy in Shanghai
- Qingdao · Consulate General
Consulate General of Japan in Qingdao
- Qingdao · Consulate General
Consulate General of the Republic of Korea in Qingdao
These are information references, not claims of diplomatic partnership, authorization, approved-provider status or guaranteed acceptance. Check current requirements for nationality, residence, application type and consular jurisdiction.
A clear process from enquiry to submission
Confirm the use
Share the destination, recipient, purpose, languages, submission date and written instructions. Check named providers, linguist qualifications, signatures, stamps or notarial conditions first.
Review files and agree the scope
Count pages and annexes, identify missing or unclear content, and agree versions, price, translation timing, format and supporting evidence. Resolve material requirements before starting.
Translate with consistent names
Translate the confirmed source with agreed name spellings, organization names, terminology and date formats. Record and resolve source queries.
Review and prepare final files
Check identifiers, figures, key wording, seals, annex alignment and layout. Prepare the stamps, statements and supporting documents included in the agreed scope.
Check delivery and handle feedback
Explain the delivered document set and handling instructions. Review recipient feedback against the original brief to establish whether translation revision, supporting evidence or a further procedure is needed.
Confirm the formalities around the translation
Translation and supporting statements
Agree the source, language, translator statement, stamps, page alignment and binding. The project scope identifies what the company will provide.
Notarial requirements
Ask the notarial body to confirm the matter, originals, supporting evidence and notarial wording. We prepare translation to the confirmed instructions and answer translation-related queries.
Apostille or legalization
Confirm the applicable route for the document origin and destination. These formalities are performed by the competent authorities; check their order relative to translation before production.
What will you receive? A document-set guide
This illustrates the document set, not a certificate or a fixed template. The recipient instructions determine the actual set.
- Agreed scope
Source-document reference
Identify the source version, text, reverse, certificate and annexes.
- Translation
Complete target-language text
Translate the agreed scope with consistent names, figures and dates.
- Confirm requirements
Statements and stamps
Agree available statements, signatures or stamps, checking any named translator qualification first.
- As agreed
Supporting files and final set
Agree supporting evidence, electronic or paper format, copies and binding.
Electronic files
Agreed formats such as PDF support content checks. Confirm whether the recipient accepts electronic submission.
Paper files
Agree signatures or stamps, copies, binding, source-reference pages and shipping before production.
A clear delivery list and submission checks
A delivery list agreed in advance
- Target-language translation for the agreed scope, linked to the confirmed source version.
- Agreed electronic or paper files, copy count, layout and binding.
- Required translator statements, stamps and evidence confirmed as available in the scope.
- Checks on names, figures, dates, identifiers, annexes and final-file completeness.
Four checks before submission
- The recipient, purpose and instructions still match the brief, with a complete document set.
- The source version, name spelling and validity are correct; no pages or revisions are missing.
- Required signatures, stamps, linguist qualifications, evidence and further formalities are met.
- Electronic submission, paper originals, appointments and shipping meet the recipient’s instructions.
We translate, review and prepare agreed supporting files against the confirmed recipient instructions. Omissions, translation errors or formatting issues within that scope are handled under the project revision terms. Source authenticity, recipient acceptance and application decisions remain with the relevant parties. Changed requirements are assessed before supplementary work or reissue.
Price, timing and revisions explained
What affects the quote
Language, file and page count, subject, layout, statements or stamps, paper copies and shipping. Agree inclusions and separate charges before work begins.
How timing is planned
Agree translation, review, issue and shipping milestones after file assessment. Official formalities and transit are separate from translation turnaround.
How revisions are handled
Translation or formatting issues within the agreed scope follow the revision terms. Assess extra files, source revisions or a new purpose before adjusting cost and timing.
What to prepare for an accurate assessment
- Clear, complete scans or photos, including reverse sides, seal pages and annexes.
- Source and target languages, destination and recipient name.
- Application purpose, official checklist, written instructions or required template.
- Passport spelling, established official names and related references.
- Delivery and submission dates, electronic or paper format, copy count and shipping needs.
- Required linguist credentials, statements, signatures or stamps, formalities and confidentiality arrangements.
For identity, family or commercial information, agree transfer and confidentiality arrangements before sharing complete files. Price and timing follow file assessment.
Contact a project manager for assessmentPrepare your brief for a focused consultation
Prepare your brief for the project manager
Prepare a copyable brief from a few details. This page takes no payment or document uploads, and does not automatically send or save your entries.
Call +86 532 8178 5216pauline.li@sinosenior.comRead about confidentialityDo not enter identity, licence or passport numbers. Share full documents separately after agreeing a transfer method.
Frequently asked questions
Are a translation stamp, notarization and an apostille the same?
They serve different purposes. A translation stamp or translator statement identifies responsibility for the translation. Notarization is performed by a competent notarial body; apostilles and legalization concern matters such as signatures and seals. The document origin, destination and recipient determine the required route.
How do I check that the translation suits my application?
Share the recipient, application type, target language and official checklist or written instructions. We use these to confirm the document scope, format, signatures or stamps, translator requirements and supporting documents before accepting the brief. Named providers or additional formalities must be checked first. The recipient decides acceptance and approval.
Can you assess scanned copies?
Clear scans or photographs can be assessed if they include covers, text, reverse sides, seal pages and attachments. Original-document checks and paper binding depend on the receiving procedure. Agree arrangements with the project manager before sending an irreplaceable original.
Can seals and attachments be left out?
The recipient’s instructions determine the scope. For formal submissions, agree coverage of seals, signatures, handwritten notes, annexes and notarial wording as well as the main text. Illegible content is raised as a query rather than guessed.
How are price, timing and revisions agreed?
We review the files before quoting for language, volume, subject, layout, review and paper delivery. Translation, official procedures and postage have separate schedules. Translation or formatting issues within the agreed scope are handled under the revision terms; new files, source changes or new recipient requirements are assessed separately.
Official guidance and related services
Check the recipient’s current guidance and written requirements before commissioning.
